Additional Pay

A. Faculty Compensation for Additional Work

There are no provisions for overtime compensation or compensatory time off for faculty employees. Compensation may be paid to faculty who perform additional work unrelated to their normal duties. The rate of pay does not have to equal the current salary and may be expressed as a fixed amount, daily rate, or weekly rate. Faculty should not be paid using an hourly rate. If the faculty member holds a 12 month appointment (non-academic year), the work must be done outside the employee’s normal work schedule or while on annual leave.

The department for which the work is performed should complete the electronic Additional Pay Request Form in IRIS. Instructions are available on the IRIS web site.

B. Exempt Staff Compensation for Additional Work

There are no provisions for overtime compensation or compensatory time off for staff exempt employees. Compensation may be paid to those employees who perform additional work unrelated to their normal duties. This work must also be done outside the employee’s normal work schedule or while on annual leave. The rate of pay does not have to equal the current salary and may be expressed as a fixed amount, daily rate, or weekly rate. Exempt staff should not be paid using an hourly rate.

The department for which the work is performed should complete the electronic Additional Pay Request Form in IRIS. Instructions are available on the IRIS web site.

C. Non-Exempt Staff Compensation for Additional Work

Non-exempt employees who, due to the needs of the University, are entitled to compensation for that additional effort. In most cases if the total effort exceeds 40 hours in a week, the employee is also due an overtime premium. University Policy #445 further explains the definition of overtime and the exemptions. When employing a non-exempt individual, the following restrictions will apply:

• A record of the hours worked must be maintained for all work performed by a non-exempt employee regardless of the nature of the work.

• Non-exempt employees may be hired in multiple non-exempt jobs at different rates of pay without consequence providing the number of hours worked per week does not exceed 40 hours.

• If non-exempt employees work more than 40 hours per week, payment must be made at 1.5 times the weighted average hourly rate for all overtime hours.

• Exceptions: If a job qualifies as occasional and sporadic work (a determination made by the Campus Personnel/HR Office), the hours can be paid at a straight rate even if they exceed the 40 hour per week.